General Terms and Conditions of Participation (GTC)
Austria Shitoryu Karate-Do Shitokai Association
1. Scope of Application
1.1
These GTC apply to all services and offers of the Austria Shitoryu Karate-Do Shitokai Association, including trainings, courses, seminars, events, as well as the purchase of training cards (e.g., 10-session blocks).
1.2
These terms apply to members, course participants, parents/legal guardians of minor participants, and guest karate practitioners.
1.3
By purchasing a training card or registering for an event, the participant expressly accepts these GTC as legally binding.
2. Services of the Association
2.1
The Association offers karate training, seminars, events, and association-specific services in the Shitō-ryū style.
2.2
Training cards (e.g., 10-session blocks) entitle the holder to participate in a defined number of training sessions.
2.3
There is no entitlement to specific instructors, training times, or training locations.
3. Prices and Payment Terms
3.1
Current prices are announced on the website or by each training location.
3.2
The purchase price becomes due immediately at the time of purchasing a 10-session block or paying a participation fee.
3.3
Payments may be made by bank transfer or in cash. Cash payments are collected by the local training administration and transferred to the Association’s bank account.
3.4
The contract is concluded upon payment.
4. No Refunds for Unused Sessions
4.1
Purchasing a 10-session block grants the right to attend a defined number of training sessions. It does not guarantee actual participation.
4.2
Unused or partially used sessions expire after the validity period of the block without entitlement to a refund.
4.3
Refunds (full or partial) are excluded, even if participation becomes impossible due to personal reasons (e.g., illness, vacation, lack of time, resignation, schedule conflicts).
4.4
The participant has no right to a cash payout or residual value compensation.
4.5
Statutory refund obligations remain unaffected (e.g., mandatory warranty obligations).
5. Validity & Transferability
5.1
10-session blocks are personal and non-transferable.
5.2
Use by third parties, resale, gifting, or inheritance is not permitted.
5.3
The Association may invalidate training cards in cases of misuse.
6. Data Protection
6.1
Personal data is processed in accordance with the Association’s Data Protection Policy.
6.2
This policy is available below and forms an integral part of these GTC.
6.3
By making a purchase or registration, the participant consents to the required data processing (e.g., training documentation, billing, distribution of association information, use of personal-content media in digital or print publications).
7. Liability
7.1
Participation is at the participant’s own risk.
7.2
The Association is only liable for damages caused by gross negligence or intentional misconduct.
7.3
Parents and legal guardians are responsible for their minor children.
7.4
The Association does not assume liability for lost, damaged, or stolen belongings.
7.5
Participants are responsible for obtaining sufficient personal insurance coverage (e.g., accident, liability).
8. Amendments to the GTC
8.1
The Association reserves the right to amend these GTC.
8.2
Amendments will be published on the website and become effective 30 days after publication unless a written objection is submitted.
8.3
If no objection is submitted, the amended terms are considered accepted.
9. Association Merchandise
9.1
The Association offers association-related merchandise items (e.g., clothing, patches, training accessories) exclusively to support club activities, foster member identification with the Association, and facilitate the practice of training.
9.2
The sale of merchandise is non-profit and serves solely the ideological and educational purpose of the Association. Prices are therefore calculated exclusively on a cost-covering basis (e.g., production, printing, shipping, or acquisition costs). No profit is generated.
9.3
The purchase of merchandise does not constitute a commercial sales contract but rather an internal allocation of goods within the framework of the Association’s purpose pursuant to applicable association law. Therefore, no claims exist for price reduction, profit participation, damages, or any commercial rights under consumer or commercial protection laws, unless mandatory legal provisions apply.
9.4
Returns or refunds of purchased merchandise items are generally excluded unless mandatory warranty rights apply (e.g., defective products). Customized or individually produced items (e.g., printed or embroidered products) are strictly excluded from return.
9.5 – Dropshipping & Made-to-Order Production
9.5.1
Many merchandise products are produced individually after purchase (e.g., textile printing, embroidery, customization) or are shipped via dropshipping by external manufacturers.
9.5.2
In such cases, the Association acts solely as an intermediary for association-related orders. Production and delivery are carried out by the respective manufacturer or shipping provider.
9.5.3
Production and delivery times may vary depending on the manufacturer. Delays caused by external suppliers (e.g., supply chain issues, material shortages, shipping disruptions) do not justify claims for refunds, price reductions, or damages unless mandatory legal liabilities apply.
9.5.4
In the event of complaints due to product defects or delivery issues, the Association forwards claims to the manufacturer. The Association acts only as an intermediary and not as a seller within the meaning of consumer sales law.
9.6
Merchandise items remain the property of the Association until full payment has been made. Payment must be made according to the payment methods communicated (e.g., bank transfer or cash).
9.7
Designs, logos, and proprietary branding of the Austria Shitoryu Karate-Do Shitokai Association remain the intellectual property of the Association and may not be reproduced, used, or manufactured without explicit written permission.
Privacy Policy
Information Regarding the Processing of Your Personal Data
We appreciate your visit to our website and your interest in our Association and its affiliated clubs, Austria Shitoryu Karate-Do Shitokai. We take the protection of your personal data seriously and comply with the provisions of the EU General Data Protection Regulation (GDPR) and the current Austrian Data Protection Act. Below you will find comprehensive and transparent information about the processing of your personal data by us as the responsible Association. For questions or suggestions, please contact us at the address provided in our legal notice (Impressum).
Processing and Transfer of Personal Data
The term “processing” includes any handling of personal data, such as collection, organization, storage, transmission, modification, deletion, or destruction.
If you provide us with personal data outside of a contractual relationship, we process such data in accordance with the purpose for which it was provided. Typically, we obtain your consent for this. Any transfer to other companies/associations/institutions takes place only to the extent permitted by your consent.
In certain cases, we may be legally obliged or, due to overriding legitimate interests, permitted to process your data. We will inform you of this processing whenever possible.
If you enter into a contract with us, we process your data only to the extent necessary for fulfilling the contract. Transfer to third parties occurs only to the extent required for fulfilling the contract.
Processing for purposes other than those for which the data was originally collected will occur only if the new purpose is compatible with the original purpose.
Deletion of Personal Data
Your personal data will be deleted as soon as there is no legal basis or purpose for storage or processing. To ensure this, we regularly delete old data. Subject to statutory retention obligations, data will be deleted if no processing purpose, contractual basis, or legitimate interest remains.
You may also request deletion at any time (see rights listed below). If a statutory retention obligation applies (e.g., tax regulations), deletion will take place after the retention period expires.
Rights of Data Subjects
Regarding your personal data processed by us, you have the following rights, which you may exercise at any time free of charge and without formal requirements (via email, telephone, or postal mail), subject to proof of identity where necessary:
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Right of access: You may request information about which data we store about you, for what purposes, to whom we transfer it, and how long it will be retained.
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Right to erasure: You may request deletion of your data if it is no longer necessary, if consent is withdrawn, if the processing is unlawful, or if deletion is legally required.
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Right to rectification: Incorrect or incomplete data will be corrected upon request.
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Right to restriction of processing: If deletion is not possible or not desired, you can request restricted processing beyond storage.
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Right to data portability: We provide a copy of data processed based on consent or contract in a commonly used format and, if desired and technically feasible, transfer it directly to another controller.
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Right to object: If applicable under the GDPR, you may object to further processing. Since we currently do not conduct processing requiring a right to object, please refer instead to the rights of erasure and restriction above.
Right to File a Complaint
If you believe your data protection rights have been violated, you may lodge a complaint with a data protection authority. In Austria, the competent authority is:
Austrian Data Protection Authority
Wickenburggasse 8
1080 Vienna
This does not affect other legal rights you may have.
Collection of Personal Data When Visiting Our Website
You may visit our website without the collection of personal data. We only store access data without personal reference (e.g., your ISP name, duration of visit, pages accessed). This data does not allow identification and is used exclusively to improve our website.
Personal data is collected only if you provide it voluntarily (e.g., when contacting us via email).
Use of Cookies
We use cookies in some areas of our website. These are small text files stored temporarily on your device. Cookies do not access information stored on your device and do not harm it. Most browsers automatically accept cookies, but you can disable them or set notifications for incoming cookies.
Use of Google Analytics
We use Google Analytics, a web analysis service of Google LLC. Google Analytics also uses cookies to analyze website usage. Data is usually transmitted to and stored on a Google server in the USA. With IP anonymization activated, IP addresses are shortened within the EU/EEA before transfer. IP addresses are never combined with other Google data. You may prevent data collection via browser settings or by installing the browser plugin available at:
https://tools.google.com/dlpage/gaoptout?hl=en
Use of Social Media Plug-ins
Our website provides connections to social media services via plug-ins. Plug-ins remain inactive until you manually activate them via a two-click mechanism. Only after activation is data transferred to the respective provider (including your IP address). If you are logged into that service at the time, activity may be linked to your user profile.
By activating and using the plug-in, you consent to the associated transfer of personal data. For detailed privacy policies of the services, see: